How to Check Certificate of Sponsorship (CoS) Status: A Complete Guide

The Certificate of Sponsorship (CoS) is a vital document for individuals applying for a UK work visa, particularly under the Skilled Worker and Temporary Worker routes. Without a valid CoS, your visa application cannot proceed, making it essential to track its status accurately.

If you are an applicant waiting for your CoS or an employer looking to confirm its issuance, understanding how to check your CoS status is crucial. In this guide, we will explore the step-by-step process, common issues, and solutions to help you navigate the CoS system effectively.

1. What is a Certificate of Sponsorship (CoS)?

1.1 Definition

A Certificate of Sponsorship (CoS) is an electronic document issued by a licensed UK employer (sponsor) to a foreign national who intends to work in the UK. The document contains a unique reference number required for the visa application.

1.2 Types of CoS

There are two main types of CoS:

• Defined CoS: For applicants applying from outside the UK under the Skilled Worker route.
• Undefined CoS: For workers applying from within the UK or for other eligible visa categories.

1.3 Key Information Contained in a CoS

• CoS reference number
• Employer details
• Job role and salary
• SOC (Standard Occupational Classification) code
• Work start and end date
• Work location

2. Why Checking Your CoS Status is Important

2.1 Avoiding Visa Delays

A delay in issuing your CoS can postpone your visa application, affecting your travel and employment plans.

2.2 Ensuring Accuracy

Errors in your CoS details, such as incorrect job titles, SOC codes, or salary figures, can lead to visa rejection.

2.3 Validity Period Compliance

A CoS is valid for three months from the date of issuance. You must apply for your visa within this period to avoid complications.

3. How to Check Your CoS Status

3.1 Checking Your CoS Status as an Applicant

Step 1: Contact Your Employer or Sponsor

• Your UK employer is responsible for issuing the CoS.
• Request the CoS reference number once it has been assigned.
• Ensure they have submitted the CoS request correctly through the Sponsor Management System (SMS).

Step 2: Verify Your CoS on the UKVI System

• Employers can access the UKVI Sponsor Management System (SMS) to track the status of your CoS.
• If your employer has issued the CoS, they should provide you with a copy of the CoS summary.

Step 3: Confirm CoS Assignment

• Once assigned, you can verify the CoS reference number in your visa application.
• Ensure all details match your job offer letter and employment contract.

3.2 Checking Your CoS Status as an Employer

Employers can check the CoS status by logging into the UK Visas and Immigration (UKVI) Sponsor Management System (SMS):

Step 1: Log into the Sponsor Management System (SMS)

• Use your sponsor login credentials to access the system.
• Navigate to the “Manage CoS” section.

Step 2: Review the Status of the CoS

• Check if the CoS is Pending, Assigned, or Rejected.
• If Pending, it means UKVI is still processing the request.
• If Assigned, the CoS is ready for the employee to use in their visa application.
• If Rejected, review the reason and take corrective action.

Step 3: Track Defined CoS Requests

• Defined CoS must be requested from UKVI and typically take 1-2 working days for processing.
• Employers should check for approval notifications in the SMS system.

4. Common Issues and How to Resolve Them

4.1 CoS Status is “Pending” for Too Long

• Solution: Contact UKVI via the employer’s sponsor account. Delays can occur due to high application volumes or missing information.

4.2 CoS Has Incorrect Details

• Solution: Employers can correct errors before assigning the CoS. If already assigned, a new CoS may need to be issued.

4.3 CoS Reference Number Not Received

• Solution: Ensure the employer has assigned the CoS and check the SMS system. If still unavailable, request confirmation from UKVI.

4.4 CoS Expired Before Visa Application

• Solution: Employers must issue a new CoS if the previous one expires before use.

5. How Long Does It Take to Get a CoS?

• Defined CoS: Processing time is typically 1-2 working days after submission.
• Undefined CoS: Assigned instantly if the employer has available allocations.
• Additional CoS requests: May take up to 18 weeks if the sponsor requests more CoS allocations from UKVI.

6. FAQs About Checking CoS Status

Q1: Can I check my CoS status online?

• No, individual applicants cannot directly check their CoS online. You must contact your employer for updates.

Q2: How do I know if my CoS has been assigned?

• Your employer will provide you with the CoS reference number once assigned.

Q3: What happens if my CoS is rejected?

• Your employer may need to correct errors and issue a new CoS.

Q4: Can I apply for a visa before my CoS is assigned?

• No, you need a valid CoS reference number to submit your visa application.

Q5: Does a CoS guarantee a visa approval?

• No, you must meet all visa eligibility requirements in addition to having a CoS.

7. Conclusion: Stay Proactive in Tracking Your CoS

Checking your Certificate of Sponsorship status is an essential step in ensuring a smooth UK visa application process. By staying informed and proactive, both applicants and employers can avoid unnecessary delays and complications.

Key Takeaways:

• Contact your employer to obtain your CoS reference number.
• Employers should monitor CoS applications via the UKVI Sponsor Management System.
• Address delays and errors immediately to prevent visa processing issues.
• Plan ahead and ensure that your CoS is assigned well before your intended visa application date.

If you need assistance with your CoS or visa application, consult an immigration expert or your employer’s HR department to ensure a hassle-free process!